RotaGo – Staff Scheduling Tool

Overview

Managing employees, their availability, shifts, leaves, and rates could become quite overwhelming, especially when you have multiple locations to cater to. Well no more.

Demo

Url : Demo Link
Login as Company : company@example.com / 1234
Login as Manager : manager@example.com / 1234
Login as Employee : amos@gmail.com / 1234

What to expect from RotaGo – Staff Scheduling Tool

• Easy to assign employees based on availability preferences
• Easy to calculate costs as you get to manage default and custom role-wise rates
• Perfectly suitable when you have multiple locations and numerous employees to assign shifts to
• Extremely feasible management of rotas
• Effective leave management and embargoes for smooth workflow
• Detailed insightful reports to take timely decisions
• Add Break time in rotas
• Download reports on the go
• Date range picker in print rotas page
• Share Rotas with others by unique link, also protect with Password and the expiry date
• Added GDPR Cookie to make the next visit easier and more useful
• reCaptcha in Login & Reset Password Page
• Contract Module for Digital Signature
• Integration of Cloud Data Storage like Local, AWS, and Wasabi
• Google Calendar for Zoom Meetings, Rotas
• Export Rotas in .csv Files
• Customized settings options for RTL on/off, Primary Color, Sidebar, Layout
• Themes Color Setting, Transparent Layout, and Dark Layout under Theme Customizer
• Slack Integration
• Zoom Integration
• Telegram Integration
• Available in multiple languages. It thereby facilitates global usability
• Landing Page On/Off Setting
• A user-friendly RTL experience for customers using Arabic, Hebrew, and Urdu-like languages
• Built with Laravel 10

Salient Features of RotaGo – Staff Scheduling Tool

Company Settings

Employee Databank

Manage every minute detail of an employee through this tab. From personal details to employee details, manage each aspect of basic information here. Employee details include employment type, holiday allowance based on days and hours, weekly hours, and working duration. Additionally, you can assign the roles and locations of that particular employee from here.
Further, assign the wages and salary of any particular employee by setting their default and role-wise custom rates. Lastly, determine their working and off days through this tab.

Locations

Create locations and assign concerned employees to specific locations.

Roles

Create roles, color for that role, and assign employees, and their default breaks within this setting.
The amalgamated result of all these features can be viewed in a list form within the employees’ head page in a dashboard form. You can also get an overview of the current month and the total of employees, rotas, and leaves in a tabular form.

Management of Rotas

In a calendar form, you can view assigned rotas to individual employees for any given week. Choose the concerned location and filter the rotas based on availability, leave, and day-offs. Clear the week in case of rescheduling. Edit existing shifts quite easily. By placing a pointer over an employee’s name, you can get an overview of contracted hours, hours of work assigned, and hourly cost calculations.

Manage Leaves

View complete data of assigned holidays, used, and remaining leaves of any particular employee. Get a pop-up notification for leave requests that have pending action. Moreover, you can also add employee leaves from your end. Since shift timings of employees would vary, you can select whether to calculate leaves on total record hours or daily hours. Further, create embargoes which means restricting leaves on certain days for certain employees.

Manage Availability

Add the availability pattern of users by simply dragging the cursor through the timeline. Assign the start and end date, with an option to repeat this pattern every week, fortnightly, or monthly. You can also edit the existing availability pattern of a user as and when required.

Detailed Insightful Reports

Get numerous insightful reports based on two general categories, Hours & costs and Time Off and cover. You can generate detailed reports by specifically choosing a user assigned to a specific location and role on any particular date.

Send Rotas to Employee by Mail-In Rotas

The schedule of the shifts can be shared/ informed via emails with/ to each employee individually to whom the roles are given.

Publish/Unpublish Week In Rotas

The schedule of the weekly shifts of the employees can be published/ unpublished. This module is to be managed from the company’s side.

Add/Remove Employee In Rotas

Customized settings of adding or removing the employees for scheduling the shifts can be done with the help of this module.

Add/Remove Day Off In Rotas

Customized settings of adding or removing the day off of the employees for scheduling the shifts can easily be done through a click.

Users can cancel Rotas and Admin can approve/disapprove it

Users as in Companies can cancel any of the Rotas as per the requirements. The right to authenticate and to approve or disapprove the same is with the Admin.

Day View and User view in the dashboard

For easy access to the available information, the changing dashboard views as required have been made easy to view and go through.

Integration of Cloud Data Storage like Local, AWS, and Wasabi

Integration of Cloud Data Storage like Local, AWS, and Wasabi
Protection of your is indeed mandatory. This feature of Cloud Data Storage helps the user with the same.
It facilitates both the internal and external data storage space for backup and archiving, disaster recovery, cloud data processing, and storage tiering based on a range of requirements of costs, availability, performance, recovery, and migration. AWS and Wasabi are third-party authenticated Cloud Data Storage providers that safeguard the data from hacking and are cost-efficient.

Slack Integration

Receiving instant notifications of the company’s activities is one of the most painless ways to keep a tap on them. With the help of Slack Integration, you can get insight into the major actions through the specific channels and when they are performed. It also helps you to schedule the messages for future dates. Rectifying mistakes is also not burdensome.

Zoom Integration

Virtual meetings are no new to us. The Zoom Integration provides a platform where you can create a zoom meeting after giving inputs of asked details like; Client, User(s), Meeting Time, and Duration, and it generates a link through which people can join the meeting. You can create, View, Start, and Delete meetings with ease.
Along with that, the zoom meeting created will be synced with the calendar which will show the meeting details, as well as which are people joining the meeting and at what time. This calendar syncing feature helps to schedule meetings accordingly.

Telegram Integration

Hassle-free and instant message is one of the absolute ways to stay in tune and connected with projects and activities of the projects. With the Telegram Integration, you can get the notification of the actions performed regarding anything which interests you. Staying in tune with the performing jobs is smooth with this feature.

Chat Module

Direct Communication is an important aspect of any business. The easy-to-access and use Chat Module provided in Rota Solution, helps you to be in direct and constant touch with the parties.

Comprehensive Dashboard

The dashboard would offer a monthly calendar view with general details about assigned users and costs incurred on any given day at a specific location. You can filter the details by selecting specific roles or all, based on your needs.

Added GDPR Cookie to make the next visit easier and more useful

The GDPR Cookie is an authenticated one that helps the users to save their personal information in the browser for future online service logins only with their permission. Because the initial log-in process will be skipped and the user will be taken directly to the landing page, this will save time.

Settings

Webhook

Seamlessly connect and enhance modules with a simple setup, streamlining data exchange and boosting platform capabilities.

AI Integration

AI Integration is an advanced software program that employs artificial intelligence to perform tasks, enhancing productivity.

Dashboard Settings

Manage rota settings as in what aspect of rotas would be accessible to employees. Select the start day of the week and time format. Lastly, you can choose whether or not employees can set their availability preferences.

The Site and Email Settings

All site-related settings as logo, title and footer texts, default languages, and mail-related settings can be adjusted from here. From brand logo to permissions and default settings, control every aspect of this tool from here.

Who can use it?

Hospitals, Medical & Care Providers

Bars, Restaurants & Cafes

Gyms & Fitness Centers

Retail Stores & Supermarkets

Charities, Non-Profits & Volunteers

Cinemas, Theatres & Live Events

Call Centers & Support Staff

Schools & Universities

Emergency workers & first responders

Hospitality, Hotels & Events

Changelog

Here you can see what updates came out and did we bring new to the version. Check Changelog

Support

Please send support request here for any issues, questions or suggestions. To save time and get quick feedback, please don’t ask for support in the comments section.